Fraud-proof your employee onboarding process with real-time

 

Identify fraudulent candidates, documentation slip-ups, and compliance breaches before they become costly mistakes.

 

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Unnoticed onboarding red flags that need your immediate attention

Incomplete I-9s or E-Verify Errors

Many hires begin work before their Form I-9 is completed or E-Verify issues are resolved. Unresolved TNCs, missing Section 2s, or outdated documents can lead to serious compliance violations.

SSN, ID & Bank Account Mismatches

Candidates reusing SSNs, submitting mismatched personal details, or sharing bank accounts with others can signal ghost employees or fraudulent identities.

Skipped or Inaccurate Background Checks

Due to internal process gaps, background checks may be delayed, skipped, or marked as "passed" despite discrepancies in education, employment history, or undisclosed criminal history.

Suspicious Onboarding Behavior

Hires who never attend orientation, don’t log into systems, or complete onboarding from unverified locations or devices may not be who they claim. These signals often get ignored without active monitoring.

Employee onboarding red flags that put your business at risk

 

Incomplete or fake documentation

Fraudulent education certificates, forged bank documents, and invalid SSNs often go undetected during onboarding, leading to legal hassles and financial burden.

I-9 violations alone can bring penalties of up to $28,619 per unauthorized worker.  

Background check discrepancies 

Most background screenings only scratch the surface, missing critical gaps in employees’ work and education history.

According to ACFE, 84% of background checks on employees who committed fraud failed to reveal red flags – despite internal controls.  

Suspicious onboarding behavior 

New hires who never attend orientation, complete onboarding from unverified locations, or those using shared SSNs may not be who they claim.

Such unusual fraudulent activities often get ignored without active monitoring, resulting in median losses of up to $150,000.  

Hobasa

Upgrade Your Onboarding Process with Real-Time Verification and Compliance Intelligence

Upgrade Your Onboarding Process with Real-Time Verification and Compliance Intelligence

 

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Credible Onboard: Designed for secure & compliant employee  onboarding

Validate candidate credibility

Check candidate credibility and risk profile and stop onboarding at the very first sign of fraud. Detect document discrepancies and don’t let risky candidates move forward in the process. 

 
  • check Verify I-9 and SSN instantly
  • check Flag gaps in employment history
  • check Detect suspicious and high-risk behavior
  • check Run thorough background checks
Validate Candidate Credibility_ Risk Pattern Analysis-4
Quantify Compliance Exposure_ RICS-3

Quantify compliance exposure

Track compliance with HR-related regulatory and internal policy requirements in real time to improve audit readiness and avoid penalties. 

 
  • check Measure HR compliance with a unified score
  • check Detect compliance violations with real-time alerts
  • check Reduce legal exposure and costly penalties
  • check Align HR strategies with regulatory requirements

Measure the cost of fraudulent hiring

From re-hiring and re-training costs to compliance fines, gain complete visibility into how negligent hiring impacts your bottom line. 

 
  • check Calculate rehiring and training expenses
  • check Measure the financial impact of non-compliance
  • check Quantify productivity loss from wrong hiring
  • check Monitor revenue impact of early exits
Measure the Cost of Fraudulent Hiring_ Loss-PV-Oct-14-2025-06-17-30-6916-AM

Why Hobasa Credible Onboard?

notification 

Real-time alerts

Prompt alerts on fabricated documents, compliance lapses, background check discrepancies, fake credentials, and more in real time, to help you move faster.  
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Centralized KPIs

Track all essential KPIs tied to employee onboarding fraud, candidate integrity, and regulatory compliance – in one single dashboard.
investigation

Risk trend analysis 

Visual graphs highlight anomalies across departments, helping you analyze fraud patterns, spot areas that need intervention, and stay one step ahead of fraudsters and auditors.
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Robust integrations 

Credible Onboard syncs well with your existing HRMS, ATS, and payroll tools, connecting data across these platforms and equipping you with decision-ready insights. View all integrations